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Project to Cash | Dynamics 365
From contract to final payment
The Project to Cash process describes the end-to-end execution of projects: from the contractual foundation through planning and delivery to invoicing, payment management, and reporting. In project-driven companies in particular, profitability, liquidity, and customer satisfaction depend heavily on how well information, documents, and statuses are brought together throughout the entire project lifecycle.
If project teams, sales, controlling, and accounting do not work from the same data foundation, questions, delays, and unnecessary risks arise around timelines, budgets, and billing.
As part of the MODUS Consult Business Process Platform, Project to Cash is the dedicated process for project-based business.
Clear structure, workflows, and integrated reporting
MODUS Consult implements Project to Cash as a structured end-to-end process that brings together responsibilities, documents, and statuses across the entire project lifecycle.
Depending on your starting point, you begin with a stable foundation and expand step by step with workflows, portal functions, BI reporting, and AI support through Copilot. The goal is not simply more tools, but a process that works reliably in day-to-day operations.
At a glance
• End-to-end process without media breaks
• One central data foundation for all departments
• Faster, low-error billing
• Full transparency across projects and figures
• Better control through reporting
End-to-end project execution: processes, handovers, transparency
The process often starts with manual contract creation. At higher maturity levels, contract creation workflows, archiving, and contract lifecycle management help manage deadlines and versions in a structured way. If required, contracts can also be provided through portals, all the way to digital signature, where this type of collaboration fits your business model.
This step includes manual project creation, the use of master data, optional CAD integration, and structuring through project tasks and project schedules. At higher maturity levels, this becomes a digital project file that brings together information, documents, and decisions within the project. For collaboration with customers, digital interaction can be extended through portal solutions, for example for coordination, documents, or approvals.
Project execution is closely linked to operational delivery, in many environments through a connection to Plan to Fulfill. What matters is that progress, changes, and approvals are not documented on the side, but remain traceable within the process itself. This improves on-time delivery, control, and the quality of billing.
Depending on the level of maturity, invoice creation is handled manually or automatically, including invoice dispatch or provision. The payment side includes payment posting, bank reconciliation, reconciliation of payment differences, account reconciliation, and credit note handling. Invoices can also be provided through portals, while invoice clarification is managed digitally so that questions can be resolved faster and incoming payments become more predictable.
Key figures such as order intake, order backlog, revenue, profit and loss, and payment behavior are essential for effective management. With Microsoft Power BI, you create a reliable view of your project portfolio and make better-informed decisions. AI can add further value, for example by helping prioritize clarification cases or identify recurring patterns.
In practice, Project to Cash is often shaped by fragmented processes: contracts are stored separately, project information is maintained manually, and tasks and deadlines are not consistently linked to the commercial view.
With a clearly defined Project to Cash process, you gain transparency into status, timelines, and profitability, reduce manual effort in billing, and improve collaboration across departments.
If you would like, we can review your current project process together and define the right level of expansion for your business.
FAQ
Order to Cash typically covers recurring, standardized processes around order, delivery, invoice, and payment. Project to Cash focuses on project-driven business with additional steps such as contract management, project initiation, project planning, project execution, and project-related billing. The key difference lies in the stronger planning and control logic across a longer project duration.
Clear contract and project data, clean master data, and structured project planning are essential. If this foundation is in place, changes can be managed transparently, clarification cases can be reduced, and invoices can be created faster and more accurately.
Yes. Many companies start pragmatically with templates, clear workflows, and a digital project file to create transparency and traceability. From there, individual areas are expanded in a targeted way, for example portal functions for customer interaction, digital invoice clarification, and BI or AI-based reporting.