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ECM with Shareflex
The cloud solution for Microsoft 365
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Structured data
includes, for example, digital invoices, contracts, quotes, or employee records. Semi-structured content includes emails, articles, or other written correspondence.
Unstructured content
such as meeting notes is also part of it. This content can also be business-relevant and should therefore be stored carefully.
Shareflex fully integrated into the Microsoft world
Are you already using Microsoft 365 and looking for a suitable document management solution for it?
Then expand your possibilities with Shareflex, a solution specially developed for document-centered business processes.
With Microsoft 365 as the foundation, you can continue working in your familiar environment without having to learn new systems.
The applications can be used both in specific departments and across the entire company, and can be flexibly adapted to individual requirements.
The seamless integration with Microsoft enables efficient collaboration and optimally complements the functionalities of both systems.
ECM systems
ECM systems enable companies to digitize and automate their document flow. Content is captured, stored, managed, and made available.
Custom extensions:
Add-ons for tailored applications and file solutions
With Shareflex tools and add-ons, any additional applications and file solutions can be implemented. The business applications are provided as preconfigured software solutions.
By combining Shareflex with Microsoft 365 and Microsoft Content Services, modern and intuitive ECM business applications are created.
Microsoft 365 becomes a highly efficient business process platform - comparable to a traditional enterprise content management system, but with all the advantages and flexibility of the cloud.
Shareflex ECM Online creates a modern digital workplace that seamlessly integrates cloud-based business applications.
Flexible work with Shareflex
A major step toward the modern workplace
The Shareflex product suite stands out through its functional, seamless integration into your Microsoft 365 environment and offers the right modules for your processes.
Data is stored and archived only where it is created.
There is no need to learn numerous different applications. Employees work consistently within their familiar Microsoft environment.
This makes Shareflex a powerful business process platform that combines all the advantages of the cloud - scalability, security, and flexibility.
Together, both systems create a modern digital workplace that provides seamlessly integrated business applications.
Digital file
WithShareflex Documents, you can organize your documents centrally, clearly, and transparently.
All relevant content, versions, and tasks are accessible through Microsoft 365 - with combined full-text and metadata search, resubmission, multi-format viewer, and Office integration.
This increases transparency and productivity across all teams.
Invoice - Digital invoice processing
Shareflex Invoice supports your finance department across the entire process chain - from invoice receipt and review to approval and audit-proof archiving.
Workflow-supported processes ensure clear responsibilities and deadline control.
The solution can be easily integrated into existing ERP systems, ensuring efficiency, traceability, and cost transparency.
Contract - Contract management
With Shareflex Contract, you can keep track of contracts, terms, and deadlines at all times.
All documents are managed centrally, automatically versioned, and securely archived.
Notifications, approval processes, and reminders help minimize risks and ensure compliance requirements are met - directly in SharePoint Online and Microsoft 365.
Quality - Document control and quality management
Shareflex Quality supports the management of quality-relevant documents throughout the company.
Approval workflows, automatic versioning, and traceability ensure that your processes comply with current standards.
This allows you to maintain an overview of audit, inspection, or training documents at all times - digitally, transparently, and securely.
Integration with Dynamics 365
The deep integration with Microsoft Dynamics 365 (Business Central, Finance and Supply Chain Management, and Customer Engagement) makes Shareflex especially powerful.
Documents are archived directly where they are created — in sales, purchasing, or service.
This connects ECM and ERP into seamless end-to-end processes: content is available everywhere, without system breaks.